Executive Assistant to Marketing, Product & Growth VP
About the Role:
As an Executive Assistant, you will be a pivotal point of support for three of our Vice Presidents: the VP of Marketing, the VP of Regional Growth, and the VP of Product. You will become an integral member of our collaborative Executive Assistant team, working closely with fellow EAs to ensure seamless administrative operations and contribute directly to the efficiency and effectiveness of these key leadership roles within our Business & Commercial org organisation.
Core Responsibilities:
Proactive Diary Management: Expertly manage and maintain complex calendars for multiple executives, coordinating internal and external meetings across various locations and time zones with meticulous attention to detail.
Meeting Excellence: Ensure executives are exceptionally well-prepared for all engagements by proactively gathering, organizing, and distributing necessary documents, agendas, and pre-reading materials for both internal and external meetings.
Logistical Coordination: Secure appropriate meeting spaces, tending to guests, including booking internal rooms and sourcing external venues as required, ensuring all logistical aspects are handled smoothly.
General Administration: Efficiently process expense reports, raise purchase orders, arrange courier services, manage invoice processing in a timely and accurate manner. Establish, maintain, and update key documents.
Travel & Logistics: Research, book, and manage comprehensive travel arrangements, including flights, accommodation, and ground transportation, as well as handle visa applications when necessary.
Extended responsibilities:
Event & Team Support: Organise and/or provide comprehensive support for team events, offsites, workshops, and social activities, contributing to team cohesion and morale.
Project Management: Manage ad hoc projects and initiatives as they arise, demonstrating strong organisational and problem-solving skills.
Policy Adherence: Ensure strict compliance with all relevant company policies, including but not limited to the Travel & Expense policy.
Team Collaboration: Actively contribute to a positive and supportive environment within the Executive Assistant team, including participating in and potentially organising team events.
Company Engagement: Positively contribute to Deliveroo's vibrant culture by participating in social events and Employee Resource Group (ERG) initiatives.
Cross-Functional Partnership: Collaborate effectively with various stakeholders across the business, including the Facilities Team, Enterprise Tech, and AV Teams, to ensure smooth operational flow.
Requirements:
Proven experience as an Executive Assistant, ideally within a fast-paced environment, where you've successfully supported multiple stakeholders
Proficient in managing complex calendars and coordinating meetings across various time zones.
Strong organizational skills for preparing meeting materials and handling logistical coordination.
Experience in processing expense reports and managing travel arrangements.
Why Deliveroo
Our mission is to transform the way you shop and eat, bringing the neighbourhood to your door by connecting consumers, restaurants, shops and riders. We are transforming the way the world eats and shops by making access to food and products more convenient and enjoyable. We give people the opportunity to buy what they want, as they want it, when and where they want it.
We are a technology-driven company at the forefront of the most rapidly expanding industry in the world. We are still a small team, making a very large impact, looking to answer some of the most interesting questions out there. We move fast, value autonomy and ownership, and we are always looking for new ideas.
Workplace & Benefits
At Deliveroo we know that people are the heart of the business and we prioritise their welfare. Benefits differ by country, but we offer many benefits in areas including healthcare, well-being, parental leave, pensions, and generous annual leave allowances, including time off to support a charitable cause of your choice. Benefits are country-specific, please ask your recruiter for more information.
Diversity
At Deliveroo, we believe a great workplace is one that represents the world we live in and how beautifully diverse it can be. That means we have no judgement when it comes to any one of the things that make you who you are - your gender, race, sexuality, religion or a secret aversion to coriander. All you need is a passion for (most) food and a desire to be part of one of the fastest-growing businesses in a rapidly growing industry.
We are committed to diversity, equity and inclusion in all aspects of our hiring process. We recognise that some candidates may require adjustments to apply for a position or fairly participate in the interview process. If you require any adjustments, please don't hesitate to let us know. We will make every effort to provide the necessary adjustments to ensure you have an equitable opportunity to succeed.